State of Minnesota

Plant Management Division

Contractors/Vendors Guidelines Related to Building and Parking Facilities

All Contractors/Vendors working on the Capitol Complex are subject to the following building related guidelines. Contractors/Vendors not following these guidelines are subject to removal from the job site.

Contractors/Vendors must provide the designated Plant Management representative with a list of worker's names to include first name, middle name, last name, birth date and driver's license number. All Contractors/Vendors will be required to undergo a background check prior to their start date. Contractors will need to contact the Plant Management Representative to verify the security clearance. Once individual's security clearance has been approved they will need to contact Capitol Security at 651.296.2010 and schedule an appointment to receive their security badges. There will be a small charge for acquiring identification badges as well as key access cards. Key access cards will not be provided to all contractors.

New building construction will require background checks, however, Contractors will not be required to display identification badges on the work-site.

2. After-hours* Contact Information and Building Entry/Exit

Contractors/Vendors must furnish after-hour* telephone number(s) where they can be reached in the event of an emergency or problem at the job site.

Contractors/Vendors must use only key card doors for after-hour* entry/exit into the buildings. All other doors are alarmed.

Contractors/Vendors are required to keep a binder at a designated on-site spot at the job site, that includes all Materials Safety Data Sheets (MSDS) for all products to be used by contractors/vendors at the job site.

This binder shall be available for review at any time.

This binder shall be available at all times to respond to emergency or other situations as they may arise.

Contractors/Vendors must use pay phones or personal cell phones.

Contractors/Vendors are restricted to their designated work area(s) and to common public spaces such as cafeterias, lobbies, and rest rooms. If a Contractor/Vendor or its workers are found in other areas of the facility, they will be removed from the facility and a formal complaint may be registered with Materials Management Division against the Contractor/Vendor.

Plant Management will notify Capitol Security in writing of all approved after-hours* work to be performed by the Contractor/Vendor including the name(s) of all workers and the day(s)/time(s) that they will be working.

The Contractor/Vendor will designate in writing to Plant Management a reliable employee, by name, and with a photo identification, to be responsible for identifying and controlling all after-hours* work activity.

After hours* work cannot commence by the Contractor/Vendor until Plant Management has notified Capitol Security. Failure of Plant Management to promptly or correctly notify Capitol Security is not the fault of the Contractor/Vendor and is not grounds for action under the contract.

When working after-hours*, Contractors/Vendors must not unlock or open any exterior doors without prior approval of Capitol Security.

All exterior perimeter doors are alarmed.

Capitol Security can be reached at 651.296.6741.

This notification should be at least 10 days prior to any work of this nature commencing, whenever practicable and feasible, whether scheduled during, before or after normal working hours**. This will afford Plant Management time to notify tenants in the affected building. Work of this nature cannot commence until prior notification has been given and Plant Management has approved commencement of the work.

The Contractor/Vendor must sign for their own supplies, parts or materials. State personnel (including staff of Plant Management and Capitol Security) will not accept deliveries for the Contractors/Vendors unless prior approval has been received from the designated Plant Management representative to do so. Approval is at the sole discretion of the designated Plant Management representative and will only be given if it is determined by them to be in the best interest of the State and project.

The Contractor/Vendor shall not use any state owned property, including but not limited to hampers, ladders, or carts.

*After-hours work is defined as work occurring after 6:00 p.m. and before 6:00 a.m., Monday through Friday, and all day on Saturdays, Sundays and State-designated holidays.

**Normal working hours are defined as after 7:00 a.m. and before 5:00 p.m., Monday through Friday, excluding any State-designated holidays.